Software Investment Business Case
wolrix.com
Software Investment Business Case
Fillable framework for justifying custom software spend to your team or stakeholders. Print it, fill it in, and present with confidence.
Executive Summary
Typical range: $10K–$50K
Typical range: 2–8 weeks
Current State Analysis
Quantify what the current manual or broken process costs you.
| Metric | Current Value | Annual Cost |
|---|---|---|
| Hours/week on manual processes | ||
| Error rate of current process | ||
| Revenue lost to slow operations | ||
| Current tool/subscription costs | ||
| Total annual cost of status quo | $________ |
Cost-Benefit Analysis
Costs
$10K–$50K
~$20–$100/mo
Hourly or retainer
Benefits (Year 1)
Hours saved × hourly cost
If applicable
Typically 3–6 months
Build vs. Buy vs. Do Nothing
| Factor | Custom Build | SaaS Product | Manual / Status Quo |
|---|---|---|---|
| Upfront cost | $10K–$50K | $0–$500 | $0 |
| Monthly cost | $20–$100 | $50–$500/user | Staff time |
| 3-year total cost | |||
| Fits your exact workflow | Yes | Partially | N/A |
| You own the code | Yes | No | N/A |
| Vendor lock-in risk | None | High | None |
| Time to value | 2–8 weeks | Days | Never |
Risk Assessment
What if the project is late?
Fixed scope with timeline commitment. Scope changes are flagged early and priced separately.
What if requirements change mid-build?
Changes are welcome but extend the timeline. Original scope stays on budget.
What if it doesn't work as expected?
Bug fix period included post-launch. Issues in the original spec are fixed at no extra cost.
What if we need to scale later?
You own the source code. Built on production-grade stack (Next.js, PostgreSQL, Vercel/AWS).
Recommended Action
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wolrix.com — Custom software, fixed price, shipped fast.